10 pointers for more efficient printing
It’s 40 years since a short article in Organization Week anticipated that there would, one day, be a PC on every desk, which this technological revolution would result in the “paperless workplace”.
Well, they got the PC bit best, however the paperless office is still something of a pipe dream. Reducing printing costs stays a challenge for businesses of all sizes, but there are a number of basic guidelines that can assist you to make more efficient use of your office printer
Choosing a printer
When acquiring a printer, or printing system, you ought to first analyse your printing requires. Improvements in the quality of text output imply that inkjet printers are significantly discovering their way into the SMB sector, however if you need to print countless pages of text files each month, then the traditional printer still rules the roost.
Inkjet advantage
Colour laser printers are likewise available, and much more economical than they utilized to be. Inkjet printers stay the finest option for colour graphics and photo output. Inkjet printers can likewise print on a broader variety of media, such as cardboard or glossy photo papers, and specialised A3 inkjets can be helpful for posters and graphic style work.
Running expenses
Whether you select a laser or inkjet printer, always make sure that the printer uses high-yield ink or toner cartridges that can assist to lower running expenses.
Power play
Many people never actually bother to explore the on-screen menus when setting up a new printer. When the printer is idle, take a more detailed look and you might find choices such as a low-power or sleep mode that can considerably lower energy intake.
Digital documents
You’ve most likely seen e-mails that remind you to “consider the environment prior to printing this e-mail”. You ought to believe twice prior to printing any type of document, and always consider digital alternatives – such as Adobe’s PDF file format – that can quickly be sent out by e-mail.
Scan and copy
Modern multifunction printers can be used to scan and copy documents. But instead of simply making more paper copies of a file, they might likewise use an option to convert paper files into a PDF file that can be viewed on screen.
Economic option
Most printers consist of an ‘economy’ or ‘draft’ mode that utilizes less ink or toner. Utilizing this as the default setting for routine printing tasks can reduce your printing expenses substantially, and you can still switch to a higher quality mode for discussions and other crucial documents.
Do you require colour?
Files such as web graphs, charts, and pages, can frequently be printed in black and white, saving money on expensive colour inks and toners.
Duplex discount
This may appear rather apparent, however lots of office printers produce numerous pages every day just using one side of the paper. Using your printer’s duplex (two-sided) choice can minimize paper usage significantly.
Pull, not push
Many enterprise printing systems now use a ‘pull-printing’ option. Instead of sitting at your desk and sending out files to a remote printer, pull-printing needs the user to manually get in a security code on the printer itself. This supplies higher security, lowers uncollected paper left in the printer – and might even make individuals reconsider before pressing the ‘Print’ button.
Colour laser printers are also available, and much less expensive than they used to be. Inkjet printers remain the finest alternative for colour graphics and photo output. Inkjet printers can also print on a broader variety of media, such as cardboard or glossy image documents, and specialised A3 inkjets can be helpful for posters and graphic design work.
Instead of sitting at your desk and sending out files to a remote printer, pull-printing requires the user to by hand enter a security code on the printer itself. This provides greater security, decreases uncollected paper left in the printer – and may even make individuals believe two times prior to pressing the ‘Print’ button.
Our videos
Related Links
Our Services
- printing companies dublin
- business cards
- Banner Printing
- T-Shirt Printing
- Promotional Printing
- Graphic Design
- printing services dublin
- Copying Services
Important Links