10 pointers for more efficient printing
It’s 40 years since a short article in Company Week predicted that there would, one day, be a PC on every desk, and that this technological revolution would cause the “paperless office”.
Well, they got the PC bit ideal, but the paperless office is still something of a pipe dream. Decreasing printing expenses remains an obstacle for businesses of all sizes, but there are a number of simple guidelines that can help you to make more efficient use of your office printer
Choosing a printer
When purchasing a printer, or printing system, you must initially analyse your printing needs. Improvements in the quality of text output mean that inkjet printers are increasingly finding their way into the SMB sector, but if you require to print countless pages of text files monthly, then the standard printer still rules the roost.
Colour laser printers are likewise readily available, and much more economical than they used to be. Nevertheless, inkjet printers remain the very best choice for colour graphics and photo output. Inkjet printers can likewise print on a larger range of media, such as cardboard or shiny image papers, and specialised A3 inkjets can be useful for posters and graphic style work.
Whether you select a laser or inkjet printer, constantly ensure that the printer provides high-yield ink or toner cartridges that can help to decrease running expenses.
Many individuals never truly trouble to explore the on-screen menus when establishing a new printer. Take a more detailed look and you might discover choices such as a low-power or sleep mode that can dramatically decrease energy consumption when the printer is idle.
You’ve probably seen emails that advise you to “consider the environment before printing this e-mail”. You ought to think twice prior to printing any type of file, and constantly think about digital alternatives – such as Adobe’s PDF file format – that can easily be sent out by email.
Copy and scan
Modern multifunction printers can be used to scan and copy files. However instead of just making more paper copies of a document, they might also use an option to convert paper files into a PDF file that can be seen on screen.
A lot of printers consist of an ‘economy’ or ‘draft’ mode that utilizes less ink or toner. Utilizing this as the default setting for regular printing tasks can minimize your printing costs substantially, and you can still change to a higher quality mode for presentations and other important files.
Do you require colour?
Documents such as web charts, pages, and graphs, can often be printed in black and white, saving on costly colour inks and toners.
Duplex discount rate
This might appear rather apparent, but lots of workplace printers churn out hundreds of pages every day just using one side of the paper. Using your printer’s duplex (two-sided) choice can decrease paper usage drastically.
Pull, not press
Lots of business printing systems now offer a ‘pull-printing’ alternative. Instead of sitting at your desk and sending out files to a remote printer, pull-printing needs the user to by hand get in a security code on the printer itself. This offers higher security, decreases uncollected paper left in the printer – and might even make individuals hesitate before pushing the ‘Print’ button.
Colour laser printers are also readily available, and much less expensive than they used to be. Inkjet printers stay the finest alternative for colour graphics and photo output. Inkjet printers can likewise print on a broader variety of media, such as cardboard or shiny picture papers, and specialised A3 inkjets can be helpful for posters and graphic style work.
Rather of sitting at your desk and sending out files to a remote printer, pull-printing needs the user to manually enter a security code on the printer itself. This offers greater security, lowers uncollected paper left in the printer – and may even make individuals believe twice before pushing the ‘Print’ button.
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