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10 pointers for more effective printing

It’s 40 years since a short article in Company Week predicted that there would, one day, be a PC on every desk, which this technological revolution would cause the “paperless workplace”.

Well, they got the PC bit right, but the paperless office is still something of a pipe dream. Decreasing printing expenses remains a challenge for organizations of all sizes, but there are a number of simple standards that can help you to make more efficient use of your office printer

Picking a printer

When purchasing a printer, or printing system, you must first analyse your printing requires. Improvements in the quality of text output indicate that inkjet printers are progressively discovering their way into the SMB sector, however if you require to print thousands of pages of text documents each month, then the traditional laser printer still rules the roost.

Inkjet advantage

Colour laser printers are also readily available, and much less expensive than they utilized to be. However, inkjet printers stay the very best choice for colour graphics and photo output. Inkjet printers can also print on a wider range of media, such as cardboard or glossy photo papers, and specialised A3 inkjets can be helpful for posters and graphic design work.

Running expenses

Whether you select a laser or inkjet printer, always ensure that the printer offers high-yield ink or toner cartridges that can help to lower running expenses.

Power play

Many people never truly trouble to explore the on-screen menus when establishing a new printer. Take a closer look and you may discover options such as a low-power or sleep mode that can dramatically minimize energy intake when the printer is idle.

Digital files

You have actually probably seen e-mails that advise you to “think about the environment before printing this e-mail”. In fact, you ought to think twice before printing any kind of file, and constantly consider digital options – such as Adobe’s PDF file format – that can easily be sent out by e-mail.

Copy and scan

Modern multifunction printers can be used to scan and copy files. Rather of just making more paper copies of a document, they might likewise use a choice to convert paper files into a PDF file that can be seen on screen.

Economic option

The majority of printers consist of an ‘economy’ or ‘draft’ mode that uses less ink or toner. Using this as the default setting for regular printing jobs can reduce your printing expenses significantly, and you can still switch to a higher quality mode for presentations and other crucial documents.

Do you need colour?

Files such as web charts, charts, and pages, can typically be printed in black and white, minimizing costly colour inks and toners.

Duplex discount

This might seem rather obvious, however numerous workplace printers produce hundreds of pages every day just utilizing one side of the paper. Using your printer’s duplex (two-sided) option can decrease paper usage dramatically.

Pull, not press

Lots of enterprise printing systems now use a ‘pull-printing’ choice. Instead of sitting at your desk and sending files to a remote printer, pull-printing needs the user to manually enter a security code on the printer itself. This provides higher security, decreases uncollected paper left in the printer – and might even make people hesitate before pushing the ‘Print’ button.

Colour laser printers are also readily available, and much less costly than they used to be. Inkjet printers remain the best alternative for colour graphics and photo output. Inkjet printers can likewise print on a broader range of media, such as cardboard or shiny image documents, and specialised A3 inkjets can be helpful for posters and graphic design work.
Instead of sitting at your desk and sending out files to a remote printer, pull-printing requires the user to by hand get in a security code on the printer itself. This offers higher security, reduces uncollected paper left in the printer – and may even make individuals think twice before pressing the ‘Print’ button.

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